For healthcare organizations, the Health Information Portability and Accountability Act (HIPAA) is not an option. Each insured is bound by HIPAA provisions. Any company that handles patient files must ensure that all necessary measures for physical, network and process security are implemented and followed.
Below are 2 important things you need to know about HIPAA safety rules:
Mandatory Written Policies and Procedures: The HIPAA Security Rules require all relevant companies to follow written policies and procedures to protect ePHI. Once documented, procedures and guidelines should be passed on to all departments in the organization and implemented by everyone. Availability of documents alone does not meet HIPAA requirements, procedures must be followed by all employees.
Specific incident procedures required: To meet HIPAA requirements, healthcare organizations must have processes in place to respond to any incident. This includes a pre-planned process that defines the steps to be followed in the event of a security breach. The procedure defines the responsibilities of all incident response team members, steps involved in understanding the risk to patients, steps required to deal with violations, steps to notify all staff, etc. The key element here is you, When you have a security breach procedure planned, you are prepared for any security incident that might occur.